Many businesses make do without a standard PM department. Most simply don’t understand what good project management can bring to the table. They often realize they could use the extra help only once the responsibilities start piling up. And now, you find yourself at this exact threshold. Should you invest in a project management department?
Before you can answer this question, you need to know what this process entails. PM essentially directs your employee to complete a project as quickly and efficiently as possible. Its main goal is to optimize the project’s progress by trimming some of your planning responsibilities. Good project management also helps teams resolve any issue they encounter along the way.
Think of project management as scheduling or organization. This process can help your team meet all deadlines and create a project exactly as the client envisions it.
But why does your company need PM? In this article, we’ll introduce you to the 15 benefits of project management any team member should know.
15 benefits of project management you likely didn’t know about
Though your company might not have a project management department, that doesn’t mean you don’t need it.
After reading about these 15 benefits of project management, you’ll understand just how much value a PM can bring to your company. Who knows, you might even consider hiring one.
One of the key roles of a project manager is being a leader. PMs oversee the team’s decision-making and answer whatever questions may arise. Moreover, a good project manager must be ready to take on the mantle of a mentor. They must teach employees new skills and boost their overall motivation.
As leaders, PMs are directly responsible for the project’s success. Thus, they monitor employees’ performance and evaluate their progress.
You can often avoid many unnecessary expenses through planning. Project management techniques allow you to break down your project into smaller parts.
These are then easy to manage and monitor. As a result, you can set deadlines accurately and predict how much money you’ll need for each step.
Project management helps you deliver exactly what the client wants.
Most clients have clear goals in their minds. They achieve these goals via specific projects. Project managers ensure that the process envisions the client’s business goals.
Project planning involves breaking the project into smaller tasks. You can then examine these much more closely. This often helps you spot any potential obstacles and risks associated with the project. The more meticulous the planning is, the fewer risks you’ll have to deal with.
Moreover, PM can help you evaluate the project’s success rate by examining all available data. Identifying low-success-rate projects might prompt you to abandon them and choose better ones. Thus, you won’t waste time and effort on something that has no chance of succeeding.
Make better business decisions
Project management tools grant you access to invaluable data. In the right hands, this data can help you manage your time and resources better. It can also tell you if your project’s still heading in the right direction.
Project managers often identify issues before they become serious, allowing the company to nip them in the bud.
Clear focus and objectives
Project management clearly identifies your current objective at all stages.
Without PM, team members can move in several different directions at once. This lack of focus not only slows the project delivery but may stop it completely.
Project managers give their teams clear objectives, so they know exactly what to focus on. This increases the project team’s overall efficiency.
A good project manager can boost the team’s overall problem-solving abilities. When the team trusts its leader, each member will come to them for advice. The PM can then solve the issue by assigning the most qualified employer to each task.
For instance, a web designer may encounter a bug while developing a page. The project manager can notify someone with sufficient IT skills to tackle those issues.
Effective problem-solving further speeds up the project.
Better quality control
Project managers are often in charge of monitoring the deliverable’s quality. This ensures the customer gets exactly what they’re paying for.
Working on a project can be very stressful. As a result, employees try to rush everything. They begin underestimating the individual tasks, resulting in a poor-quality final project.
A good project manager oversees all stages of the project and ensures all quality standards are met.
Project managers facilitate communication between all company departments. Sometimes, they might even have to communicate with executives and stakeholders.
A good project manager boosts communication between all project team members. They explain all the current project objects and tell each employee what their roles are. When the team encounters an obstacle, PMs relay this information to other departments.
Depending on the type of company, project managers may be asked to inform the executive and stakeholders of the project’s progress.
Better customer satisfaction
Managing projects ultimately aims to create the perfect final product. Good project management takes some pressure off the team, improving their productivity. Thus, it ensures the project is executed flawlessly.
Leaders aren’t just cold-hearted overseers. They also inspire and motivate those under them. A project manager’s first success can help them earn the employee’s trust. As a result, each subsequent project will be easier to execute.
Apart from boosting employee satisfaction, PMs can also teach employees new skills.
An improved workplace makes employees much more likely to develop and brainstorm new ideas.
Such creativity can help them overcome any obstacles during the project development. Some ideas may even result in much faster and more efficient delivery.
Though employees are assets, they’re also people. Each one is knowledgeable about something. When you pool this knowledge together, there’s nothing they can’t achieve.
Someone with strong project management skills can oversee the project scope effectively. Furthermore, they guide the employees so that they stay focused on the project’s primary goal.
Scope management can additionally lead to reduced expenses and higher product quality. The project manager gets to decide whether to implement a new idea or discard it. They found this decision based on the available time and resources.
Promotes better teamwork
Each employee holds a unique value of skills. These can be extremely useful in certain situations. Collectively, your employees make for a very efficient workforce.
This also means no individual is under more pressure than others. You can also improve your teamwork by using the Waterfall model and Agile Framework PM techniques. Task division is key to ensuring optimal workflow and employee satisfaction.
Our final thoughts on the benefits of project management
Though early on you might handle most of the project management yourself, your responsibilities will accumulate over time. At some point, you won’t be able to shoulder them alone anymore. Once this happens, you may consider hiring a project manager.
Good project management can help your team meet all deadlines while delivering quality results. Project managers are the people who oversee this process. They use their leadership and communication skills to create a better workplace, which improves overall productivity. And while a project manager means one extra expense, they are a worthwhile investment.
If you liked this article talking about the benefits of project management, you should check out this one with innovation frameworks.
I also wrote about similar topics like what is crashing in project management, project management forecasting, what is a war room, the lag time in project management, and primary & secondary stakeholders.