Looking for the best Kanban app to improve your company’s productivity and workflow? Our expert guide reveals the top Kanban apps you should use. Streamline your process and enhance collaboration today
Kanban boards are common project management software for both short and complex projects. They act as project management tools for an easy overview of time tracking and task dependencies. Therefore, the best Kanban app promotes team collaboration via visual management software.
Aside from agile project management, many Kanban apps provide a team chat app too. Also, they include a neat way to oversee the “work in progress” – WIP limits. Nowadays, Kanban boards are popular, thanks to Taiichi Ohno’s contributions. Following those principles, software development teams complete the project planning stage with ease.
As a task management tool, the Kanban board sets the stage for proper team communication. Its project management features allow for in-depth team management across multiple projects. Plus, there’s the drag-and-drop option for intuitive workflow management. In short, the best Kanban app uses a simple interface and fits all sorts of agile teams.
One of the key features of any Kanban tool is the Kanban board view. That alone makes remote project management a feasible prospect for project managers everywhere. Even when using a free plan, they can create custom workflows and oversee their team members.
A List of the Best Kanban Board Apps Available Today
HeySpace
This project management tool covers two very important Kanban features. They revolve around up-to-date task organization and collaboration tools. As a result, users won’t need to juggle multiple windows in the name of work management.
On that note, HeySpace allows for the integration of up to five Kanban boards. That way, you can easily track aspects like the to-do list and the progress status bar. In essence, this combines several agile project management software at once.
Regarding customization, HeySpace comes with myriad options to tailor your experience. For example, you can name and rename the project tasks as you go. Then, you can assign new members to a given card and highlight all dependencies. Such task management software simplifies the entry barrier for any new recruits.
Pipefy
Pipefy comes with several presets of Kanban board templates. Then, the user can further personalize the UI and add new members to a card. That makes this a suitable tool for any type of business plan.
Trello
For many, this is the best Kanban app due to how informative the Trello task cards are. Plus, it is a task management app with a decade-long track record. As for how it works, Trello is one of the slickest Kanban tools available. It is very easy to get used to, and navigating it is a breeze.
Trello’s intuitive design allows for fast card creation and project overviews. This Kanban project management tool places each task on a timeline. Then, as the team completes the activities, the manager moves a task forward toward the end of the queue.
You can also update each card with bullet points or apply color coding. Also, think about using attachments and detailed task descriptions. As a result, the user could get a ton of info regarding progress with a glance on the Trello board.
ProofHub
This app produces a neat roadmap for advanced progress-tracking methods. The implemented Kanban software creates a set of features fitting even for remote teams. Nowadays, this is one of the most popular project management apps.
ProofHub utilizes a modern board where all members can oversee what the other department is doing. Then, they can self-manage their activities and move completed tasks to the next stage. For easy orientation, each project stage has a specific column on the Kanban board.
Asana
Asana is probably the best Kanban app for complex or months-long endeavors. It offers multiple ways to create a project and track progress in great detail. Beginners can utilize the app’s in-depth tutorial and ready-for-use templates. As for advanced users, Asana offers unlimited boards for a personalized experience.
Asana allows for Slack integration and plenty of other ways to keep your team in check. Plus, you can opt for several visual approaches to present a timeline. For example, Gantt charts, columns, etc. Regardless of the type, you can always create dependencies and spot any bottleneck on time.
Similarly, managers can find much use in Asana’s timeline and calendar views. The Asana task board is very useful on its own, but you can also enhance it further. For instance, try pairing it with third-party apps for better team comms and time-tracking.
KanbanFlow
This app favors a more minimalistic approach and a clutter-free look. All the tasks exist on an easy-to-read board, and you can group them via color coding. In that way, KanbanFlow provides the most necessary features and excels at them.
When dealing with more projects at once, managers can apply swimlanes for better visuals. That way, you can track the status of each activity and update the cards as you go.
Jira
Jira’s flexible Kanban boards and other tools make it a useful project management platform. Also, it comes jammed-pack with features fitting for various project stages. As a result, this is an agile project management tool that supports creative decision-making.
The Jira Kanban board is very popular for a reason, though. It provides the perfect base for customizable workflow and evolves with the projects. Plus, it comes with a time-tracking feature, too.
On the other hand, Jira’s plethora of reporting tools paves the way for accurate project management. If used right, the manager can oversee the entire progress and apply contingency plans when necessary. That means even developing new ways to pick up the pace.
Zoho Projects
Zoho Projects is an app preferred by business owners worldwide. It focuses on breaking up tasks into smaller chunks of manageable sprints. Then, you can inspect all milestones from the centralized hub. As a result, no deadline can slip through the cracks.
The tool is also modern-looking and intuitive. The dashboard carries all relevant info about the assignees and due dates. This makes it one of the best Kanban apps for managing complex projects. Just one look at the comprehensive calendar is enough to get a grip on the situation.
Monday.com
This app provides practical ways to track multiple task lists at once. The choice is not limited to Kanab boards either. For a faster workflow, you can use the drag-and-drop method and quickly assign new cards. Hence, you can alter any template to turn it into something you’d use for years to come.
Getting a project in motion is a very smooth process overall with Monday.com. Once making a few clusters of dependencies, you move on to the Gantt chart. Such compressed viewing options simplify the task of overseeing competing deadlines.
At the end of each working week, the app creates a handy to-do list for the upcoming week. So, review that report on a Monday morning to quickly get up to speed. All team members can utilize this to great effect and start the week on the right foot.
Similarly, the manager can produce unique dashboards and populate them with extra fields. This option is practical for projects that do not fit the ready-made templates. As a result, you can apply a whole new look to an existing project and give it a different course.
Kanban Tool
Many compare this app with Trello, only with a streamlined set of functions. However, the options are also more limited, though enough for most project scopes. Generally, a practical color code is sufficient to get a new project underway.
As for its biggest selling point, it’s probably the built-in Analytics tool. To access it, look for the icon at the corner of the screen. Pressing it will produce a report on the time spent on each individual task/project card.
All in all, Kanban Tool is a handy project management software. Managers applaud the option to create new fields and checklists. Also, you can organize columns into calendars and even apply emojis to certain activities.
nTask
nTask is one of the more advanced project management tools on this list. It is a product mostly fit for expansive teams that must perform in coordination. To properly direct the team, manipulate the number of columns depending on the project’s scope.
Later, you can apply advanced features to a project using the nTask Board. This includes making dependencies and giving statuses and due dates. Also, you can switch your team members’ positions at a press of a button. In that way, you can avoid idle time and ensure there are no roadblocks preventing progress.
MeisterTask
The other “half” of this app is called MindMeister. Together, they form an intuitive Kanban board optimized for all project types. You can also pick between several visualizers and background options. However, each version comes with team comms channels and time-tracking.
AgilePlace
This app utilizes the Lean principles that many have come to rely on over the years. As such, it is a neat data analytics and visualization tool. Knowing how to use it saves a lot of time mid-work and makes progress tracking easy.
For example, the app uses stylish swimlanes to categorize the processes in a single view page. So, you can work on many parallel tasks while not skipping a beat on the deliverables. Then, you can integrate LeanKit with other similar apps to craft reports.
As for the analytics side of things, the app comes with advanced features you can use. If needed, you can even create a new visual process from scratch. Then, you can fill it with custom fields and circle time to ensure efficacy.
Kanbanize
Kanbanize is very effective in grouping your tasks by relevance. Thus, it organizes the project legs starting from the basic ones and moving up. Such a hierarchy teaches all users which path to take first. However, you can always segment a task into multiple mini-tasks and set up a roadmap.
Smartsheet
This is an app that many agile teams prefer over the more “traditional” ones. It allows for frequent mid-work alterations that change up the workflow. To that end, it introduces several novelties regarding how to evolve a project in its later stages.
Smartsheet provides stylish report-making tools and dashboards. As a result, you can pronounce all the key aspects you want your team to know. This is very useful when onboarding new clients and stakeholders.
Taiga
This is an example of an open-source Scrum template. Therefore, each Taiga project utilizes a Kanban board with advanced features and shortcuts. Plus, you can take advantage of add-ons like project backlogs and various reporting tools. In that way, Taiga takes the Kanban method to new levels.
Breeze
This app excels at providing quick status reports to all project members. For an intuitive project framework, apply colors and highlight the milestones. Then, each viewer will have an easy time figuring out the current progress mark.
Aside from this, Breeze is handy for calculating how much time each worker has put in so far. Also, you can use the app to schedule company-wide meetings. Lastly, you can produce specialized workflows depending on the client’s wishes.
Wekan
This is another popular open-source Kanban tool. As such, it provides useful shortcut options, permission levels, and swimlanes. The app’s design is not very up-to-date, but that doesn’t make it any less useful.
On the flip side, users report performance issues when using Wekan. Yet, the app is a new product with myriad customizing options you can insert.
Taskworld
This Kanban software utilizes an interesting space-saving approach. With it, you can turn any card into a single line of text for quick identification. For example, you can observe only that card’s top three entries and the status bar. However, you can fine-tune this option to suit your needs. As such, Taskworld is an excellent tool for time-sensitive real-life scenarios.
Teamhood
As the name implies, Teamhood focuses on effective team collaboration methods. Using it, you can set up effective channels and provide ample transparency. At the same time, you can track progress across all of the departments in your company.
Furthermore, you can enrichen any card with documentation and extra columns. As a result, all relevant info will be available in one place. That means the team members won’t have to look for info on another app.
Similarly, the app allows for job prioritization and report-making. Plus, there are multiple Kanban metrics and task boards available.
VivifyScrum
This is one of the best Kanban apps for applying a personalized touch to a Kanban board. Most returning users prefer it for how easy it is to master using it.
ZenHub
This popular app allows you to integrate a GitHub account into a Kanban board. As a result, developers can set actionable shortcuts between the two apps.
Blossom
Blossom is a styling app made for creative-minded project managers. As the name implies, its Kanban boards serve as a canvas for picturesque project management. Thus, you can cascade the cards into an outline that’s very easy on the eyes. At the same time, you’ll install contextual ties between the project’s activities.
Wrike
This app allows you to organize the project cards in a workable manner. Then, your team can immediately start completing tasks starting from the earliest one.
Plus, you can create new templates and assign statuses. As a result, you’ll set up a workflow free of bottlenecks and slowdowns. However, opt for the full-board overview to stay in the loop at all times.
Yodiz
This app comes in very handy when the main project task comprises several build-up activities. Thus, you can track their progress to inspect whether you stay on schedule. On top of that, you can use any of the multiple Kanban apps provided by Yodiz. To find out more about each offering, check out the written manuals.
Flow-e
This modern app provides a combo of GTD and the inbox zero method. As such, you won’t need to open another app when managing a project. Instead, your inbox will serve as the main hub for all orders you’re about to issue.
Miro
Miro favors the agile approach and is a useful companion for such projects. It also comes with a slew of educational resources. For example, you can onboard new members quickly, thanks to the Miro Academy.
As for the other features, Miro provides a very practical Kanban board. To better fit your project’s scope, apply more columns and swimlanes as you go. Lastly, keep all members on the same page using notifications and attachments.
Frequently asked questions about Kanban apps
What is kanban and how does it work?
The Kanban system is a lean approach to managing and enhancing processes. It includes breaking down larger projects into smaller ones, with each project represented by a card or ticket that is physically moved across a board as it progresses through its many phases of completion.
As a result, teams are better able to monitor their progress, locate and eliminate bottlenecks, and keep work moving smoothly.
How can a kanban app help me manage my workflow more effectively?
An effective kanban app can aid in the visualization of processes, the monitoring of progress, and the coordination of team efforts. You can modify your kanban software to function better for you by changing the layout of the boards, cards, and columns.
You can manage your work in one location with the help of a Kanban software because it allows you to assign tasks, create deadlines and reminders, and integrate with other applications.
What are some popular kanban apps available in the market?
Trello, Asana, Jira, Kanbanize, Monday.com, and MeisterTask are just a few of the most well-known kanban software out there. It’s crucial to consider your own requirements and preferences while choosing an app.
How do I choose the right kanban app for my team?
It’s important to think about your team’s size and workflow preferences when deciding on a kanban app, as well as the scope and complexity of your projects, your budget, and your desire for customization and integration.
Can I integrate my kanban app with other tools such as email, calendars, or project management software?
You can consolidate your workflow and access all of your important information in one place thanks to the connectors that many kanban apps provide with other tools like email clients, calendars, and project management software.
Is it possible to use a kanban app for personal task management?
The answer is yes; kanban apps can be utilized for both individual work management and team communication. Individual workloads can be better prioritized and managed when displayed on a kanban board.
Can a kanban app help me with agile project management?
It’s true that kanban is frequently incorporated into agile project management frameworks. Work in progress may be monitored and managed with the use of Kanban boards, which can also be used to pinpoint bottlenecks and boost teamwork and communication.
How can I customize my kanban board to fit my team’s workflow?
There are usually a lot of ways to tweak a kanban software to your needs. Tags, labels, and user-defined fields can help you classify and arrange your content.
Are there any best practices for using a kanban app effectively?
Setting clear goals and priorities, minimizing work in progress, monitoring and updating your board frequently, and actively communicating with your team to identify and address bottlenecks are all good ways to get the most out of your kanban software.
How can I train my team to use a kanban app for maximum productivity?
You may educate your team to use a kanban app efficiently by providing them with training sessions or tutorials, promoting feedback and cooperation, setting clear norms and expectations, and routinely reviewing and refining the team’s workflow.
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